Follow the exact steps a preschool or daycare uses inside TuitionDesk — from picking your institute type to sending parents a daily update. Every step below is a real product capability, in the order a preschool actually sets it up.
Eleven real product steps — not a marketing checklist.
Choose Preschool / Daycare as the institute type when you set up your organization — every screen relabels itself around children, classrooms and caregivers instead of generic academic terms.
Set up a batch for each age group — Toddlers, Nursery, LKG, UKG, Pre-K — each with its own schedule, caregiver and fee plan.
Assign each batch's daily sessions to a Venue — a classroom or room — so two age groups are never scheduled into the same classroom at once.
Staff check in and out of a classroom day through ClassSession check-in and check-out, which capture a geo-tagged location — a timestamped, verifiable record of when the classroom day started and ended.
Use custom level and badge definitions with your own icon or image to mark a child's developmental milestones — for example a fine-motor-skills or potty-trained badge — as they're reached.
Create a monthly tuition fee plan per classroom, with EMI or installment plans available for annual or term fees that parents would rather pay in parts.
Parents log into the parent portal to see their child's attendance, fees due and milestone progress every day — the daily visibility preschool parents expect.
Your preschool gets a free public academy website with an enquiry form and admission request form for prospective families, no separate website needed.
Create the open day as an Event with a listing photo, and let prospective families register online through the Event's registration page.
WhatsApp, push and email updates go out to parents for attendance, fee reminders and session changes — available from the plans that include WhatsApp sending.
Reports roll up attendance and fee collection per classroom and age group, so you can see which classrooms are full and which fee collections need follow-up.
The owner, the caregiver and the parent all work off the same data — scoped to what each of them actually needs to see.
Creates classroom batches, books classroom Venues, sets fee plans, and reviews attendance & revenue per classroom in Reports.
Checks in and out of their classroom with a geo-tagged timestamp, marks attendance, and awards milestone badges as children reach them.
Sees attendance, fees due and milestone progress in the parent portal every day, plus WhatsApp/push updates for fees and session changes.
Start on the Free plan — it covers fees, attendance, sessions, the parent portal and Smart Import for up to 10 children. As you grow, Starter, Growth or Pro add more children, branches, WhatsApp daily updates and AI features.
Each classroom is set up as a Venue (room type), and every batch's sessions are booked against that Venue — so the toddler room and the pre-K room can never be scheduled for two different classes at the same time.
ClassSession.check_in_location and check_out_location are JSONB fields that record where a check-in or check-out happened. A preschool can use this to timestamp when a staff member opened a classroom for the day, or — if attendance is marked at the child level — to timestamp an individual child's drop-off and pickup.
Each child can be awarded custom level/badge definitions with your own icon or image — for example a 'Fine Motor Skills' or 'Potty Trained' milestone badge — and parents see this progress in the parent portal alongside attendance.
Yes. Create the open day as an Event with a listing photo, and prospective families register online through the Event's registration page, the same way open academy events and demo days work across TuitionDesk.
See the full feature breakdown on our preschool & daycare management software page, or go back to the main Solutions hub.
Free plan for up to 10 children — no time limit, no credit card required.
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