1
Choose "Music Academy" as the institute type
In Settings → Organization, set institute type to Music Academy. Terminology across TuitionDesk adapts — students, batches, and progress tracking use music-academy language from day one.
Built for Multi-Instrument Academies
How a Music Academy Runs on TuitionDesk — From Lessons to Recitals
Piano, guitar, and vocals — in one studio. See the real, visual workflow a multi-instrument music academy follows on TuitionDesk: instrument batches, practice-room booking, a mix of online and in-person lessons, instrument rental, grade badges, and a year-end recital — start to finish.
The real workflow
Setting up and running a music academy, step by step
Twelve real product stops — from choosing your institute type to reporting revenue by instrument.
2
Build batches by instrument and level
Create separate batches for each instrument and skill level — Piano Beginners, Guitar Intermediate, Vocals Advanced — so fees, attendance, and progress stay scoped to the right group.
3
Assign a practice-room Venue to every in-person lesson
Add your practice rooms as Venues (type: room) and assign one to each in-studio session, so TuitionDesk blocks double-booking the same room at the same time.
4
Set each session's mode — offline, online, or hybrid
In-studio instrument lessons run as offline sessions in a booked room. Remote theory classes run as online sessions with an auto-generated Google Meet (or Zoom/Teams) link — on the same batch calendar.
5
Rent instruments to students who don't own one
List keyboards, guitars, and other instruments as Equipment and let students book a rental for a date range through Equipment Booking — no separate spreadsheet to track who has what.
6
Track syllabus progress with custom grade badges
Define custom level/badge icons for each instrument's syllabus — Grade 1 Piano, Grade 2 Guitar — and award them as students progress, visible on the student's profile and the parent portal.
7
Set up per-term tuition plus optional instrument rental fees
Create a fee plan per batch for term tuition, and add instrument rental as an optional line item for students who need one — EMI/installments available where a family needs to split payment.
8
Parents see attendance and progress notes
Parents log into the parent portal to see lesson attendance, progress notes per instrument, and fee status — without calling the academy for an update.
9
List the year-end recital as a public Event with online registration
Create the recital as an Event on your academy's public page, with a listing photo and online registration, so families can register for the recital without a phone call.
10
Let new families book a trial lesson from your free public site
Your free public academy website carries an enquiry form and demo/trial-lesson booking, so a parent exploring piano lessons can book a trial before ever calling you.
11
Automatic reminders before lessons and the recital
WhatsApp, push, and email reminders go out before each lesson and ahead of the recital — fewer no-shows, fewer "what time is the class" messages.
12
Roll up attendance and revenue per instrument and teacher
Reports break down attendance and revenue by instrument and by teacher, so you can see which programs — piano, guitar, vocals — are growing.
One lesson, three shapes
Every lesson sets its own mode
A single batch can mix all three — set per session, per batch, or per schedule.
Offline
In-person lesson in a booked practice room — the default for instrument lessons.
Online
Remote theory or long-distance lesson with an auto-generated Google Meet, Zoom, or Teams link.
Hybrid
Some students in the room, some joining online — same session, same attendance record.
FAQ
Questions music academies ask
Can one music academy run both in-person and online lessons on TuitionDesk?
Yes. Every session has a mode — offline, online, or hybrid — set per session, batch, or schedule, so an in-studio piano lesson and an online theory class can run on the same academy calendar, with a Meet/Zoom link generated automatically for the online ones.
Does TuitionDesk handle instrument rental?
Yes, through Equipment and Equipment Booking. List instruments like keyboards or guitars as rentable equipment, and students can book a date-range rental — useful for beginners who don't own an instrument yet.
Can I avoid double-booking a practice room?
Yes. Assign a Venue (room, studio, court, turf, or other) to each session; TuitionDesk blocks a second session from booking the same venue in the same time slot.
Are the grade/level badges a formal certification?
No — they're custom level/badge definitions you define yourself, with your own icon or image, used to mark syllabus progression (for example, Grade 1 Piano). They are not a formal exam board certificate.
What's included on the Free plan for a small music academy?
The Free plan covers fees, attendance, sessions, the parent portal, and Smart Import for up to 10 students — enough for a one-teacher studio to start before upgrading as it grows.
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