1
Choose "Dance Academy" as the institute type
In Settings → Organization, set institute type to Dance Academy. Terminology across TuitionDesk adapts — students, batches, and progress tracking use dance-academy language from day one.
Built for Multi-Style Dance Academies
How a Dance Academy Runs on TuitionDesk — From Batches to Showcases
Ballet, hip-hop, and contemporary — under one roof. See the real, visual workflow a multi-style dance academy follows on TuitionDesk: style and age-group batches, studio-room booking, geo-tagged instructor check-in, costume rental, grade badges, and a seasonal showcase — start to finish.
The real workflow
Setting up and running a dance academy, step by step
Twelve real product stops — from choosing your institute type to reporting revenue by style and age-group.
2
Build batches by style and age-group
Create separate batches for each style and age-group — Ballet Kids, Hip-Hop Teens, Contemporary Adults — so fees, attendance, and progress stay scoped to the right group.
3
Assign a studio-room Venue to every rehearsal
Add your studio rooms as Venues (type: studio or room) and assign one to each rehearsal session, so TuitionDesk blocks double-booking the same room at the same time.
4
Capture geo-tagged instructor check-in for in-studio classes
Each class session can capture check-in and check-out location when the instructor marks attendance, so you can confirm a rehearsal was actually run from the studio.
5
Rent costumes ahead of the showcase
List costumes as Equipment and let dancers book a rental for a date range through Equipment Booking ahead of the showcase — no separate spreadsheet to track who has what.
6
Track progression with custom grade badges
Define custom level/badge icons for your own grade ladder — Grade 1 Ballet, Grade 2 Hip-Hop — and award them as dancers progress, visible on the student's profile and the parent portal.
7
Set up monthly tuition plus a showcase costume fee
Create a fee plan per batch for monthly tuition, and add the showcase costume fee as a separate line item — EMI/installments available where a family needs to split payment.
8
Parents see attendance and progress
Parents log into the parent portal to see rehearsal attendance, progress notes per style, and fee status — without calling the studio for an update.
9
List the showcase as a public Event with registration and ticketing
Create the showcase as an Event on your academy's public page, with a listing photo or video and online registration, so families can register for the showcase without a phone call.
10
Let new families book a trial class from your free public site
Your free public academy website carries an enquiry form and demo/trial-class booking, so a parent exploring ballet classes can book a trial before ever calling you.
11
Automatic reminders before classes and the showcase
WhatsApp, push, and email reminders go out before each class and ahead of the showcase — fewer no-shows, fewer "what time is rehearsal" messages.
12
Roll up attendance and revenue per style and age-group
Reports break down attendance and revenue by style and by age-group, so you can see which programs — ballet, hip-hop, contemporary — are growing.
One rehearsal, three safeguards
Every rehearsal is tracked the same way
Room, instructor, and costume — all attached to the same session record.
Studio-room Venue
Every rehearsal is booked to a specific studio room — no two batches collide on the same floor.
Geo-tagged check-in
The instructor's check-in and check-out location is captured when attendance is marked.
Costume rental
Costumes booked by date range ahead of the showcase, on the same student record.
FAQ
Questions dance academies ask
Can TuitionDesk track which studio room is booked for each rehearsal?
Yes. Add your studio rooms as Venues and assign one to each rehearsal session — TuitionDesk blocks double-booking the same room at the same time.
Does TuitionDesk support costume rental for a showcase?
Yes, through Equipment and Equipment Booking. List costumes as rentable equipment with date ranges, so dancers can book what they need ahead of the showcase without a separate spreadsheet.
How does geo-tagged check-in work for instructors?
Each class session can capture check-in and check-out location when the instructor marks attendance, so you can confirm a class was actually run from the studio.
Are the grade/level badges an official dance exam?
No — they're custom level/badge definitions with your own icon or image, used to mark a dancer's progression through your own grade ladder (for example, Grade 2 Ballet). They are not a formal exam board certification.
Can families register for the showcase online?
Yes. The showcase is listed as a public Event with a listing photo or video and online registration, so families can register without calling the studio.
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