01
Set Up Your Academy in Minutes
Pick Martial Arts Academy as your institute type during setup, then create batches by discipline, age group, and belt level — BJJ, Muay Thai, MMA, kids, adults, and more.
Visual workflow
How a Martial Arts / MMA Academy Runs on TuitionDesk — Belts, Batches, Gear & Fees
A real walkthrough of martial arts academy software in action: batches by discipline and belt level, dojo-mat bookings that never clash, geo-tagged instructor check-in, belt progression badges, sparring-gear rental, and fee plans that cover tuition and gear together.
The day-to-day workflow
02
Never Double-Book the Mat
Assign a dojo-mat Venue to every session, so two batches can never be scheduled onto the same mat at the same time.
03
Run Mat Classes and Online Technique Breakdowns
Set each session's mode to offline for mat classes with geo-tagged instructor check-in, or online for theory and technique-breakdown sessions on Zoom, Google Meet, or Teams.
offline · mat class
online · technique breakdown
04
Geo-Tagged Instructor Check-In
Instructors check in and check out of every in-person session from their phone, and TuitionDesk records exactly where that check-in happened.
05
Belt and Rank Progression, Tracked Per Student
Define custom belt and rank levels with your own badge icon for each one, and award them to students as they test up — a visible progression record for kids and adults alike.
White
Yellow
Green
Brown
Black
06
Rent Sparring Gear to Members and Walk-Ins
List sparring gear, pads, and uniforms as rentable Equipment with date-range bookings, so members and walk-in trial students can rent what they need instead of buying it.
sparring gloves
headgear
uniforms / gi
07
Fee Plans for Tuition and Gear
Set up monthly tuition fee plans with optional gear-rental add-ons, so a student's tuition and their equipment rental show up on the same fee record.
08
Parents and Adult Members See Progress in Their Portal
Parents of kids in class use the parent portal and adult members use the member portal to see attendance and belt progress, without calling the front desk.
09
New Students Book a Trial Class on Your Public Site
Your academy gets a free public website where visitors can browse batches and book a trial class directly, before they ever create an account.
10
Reminders and Belt-Test Announcements
Push, WhatsApp, and email reminders go out before every class, and belt-test announcements reach every parent and member automatically.
11
Reports by Discipline
Attendance and revenue reports roll up by discipline, so you can see how BJJ, Muay Thai, and MMA batches are each performing side by side.
Common questions
Martial arts academy software — frequently asked
Can TuitionDesk track belt or rank progression for martial arts students?
Yes. TuitionDesk supports custom level and badge definitions per student, so a dojo can track belt or rank progression with its own badge icon for each level.
Does TuitionDesk support renting out sparring gear?
Yes. Equipment and EquipmentBooking let an academy list sparring gear, pads, and uniforms as rentable items with date-range bookings for members and walk-in trial students.
Can two batches be stopped from double-booking the same mat?
Yes. Sessions can be assigned a Venue — a mat, room, or other space — so TuitionDesk prevents two batches from being scheduled onto the same mat at the same time.
Is instructor check-in geo-tagged?
Yes. ClassSession check-in and check-out capture the location where an instructor actually checked in and out of a session.
Is there a free plan for a small martial arts academy?
Yes. The Free plan covers fees, attendance, sessions, the parent portal, and Smart Import for up to 10 students, with paid plans from ₹99/month as the academy grows.
Run your academy this way, starting today
Free forever up to 10 students — no credit card required.