Teacher Leave, Parent Portal & Plan Guide for Tuition Centres
Plain-English guide to TuitionDesk teacher leave, attendance alerts, Parent Portal, and Teacher Portal — free on every plan — without jargon.
If you run a tuition centre, you already know the real work is not “software features.” It is stopping the evening WhatsApp chase:
- “Sir, can I take leave next week?”
- “Who is covering Math batch tomorrow?”
- “How much fee is pending?”
- “Did my child attend today?”
TuitionDesk’s recent teacher-management and notification work is built for that exact chaos — and it only works if you know which plan unlocks which door.
This post explains the product in owner language, then maps it to the live subscription plans.
The one rule that prevents confusion
| Need | Available on | What it means in plain English |
|---|---|---|
| Teacher Portal | All plans | Teachers get their own login on every plan, including Free. |
| Parent Portal | All plans | Parents get their own login for fees, attendance, and updates on every plan, including Free. |
| Teacher leave & teacher attendance | Growth+ | Structured leave requests + daily teacher presence (not only student attendance). |
| Teacher workload view | Growth+ | See who is overloaded before you add another batch. |
| Auto substitute invitations | Enterprise | When leave is approved, the system can invite ranked cover teachers. |
| Homework / assessments / session notes | Pro+ | Deeper teaching tools beyond ops and portals. |
| AI Operations Suite (briefings, risk, forecasts) | Enterprise | Daily decision support for owners of larger institutes. |
Free = fees, attendance, Teacher Portal & Parent Portal. Start here.
Starter = auto fee schedules, data tools & activity logs.
Growth = teacher leave/attendance becomes a real process + Admissions CRM.
Pro = teaching depth + multi-branch.
Enterprise = AI ops and auto-coverage for chains.
What “Teacher Portal” actually gives you (all plans)
On every plan including Free, a teacher is not borrowing your password.
They can:
- Open their own schedule
- Mark class attendance for their batches
- Work inside the centre’s day without seeing fee ledgers you did not grant
That alone cuts a huge risk: former teachers who still know the owner login.
Starter limits (today): up to 75 students, at ₹499/month.
What “Parent Portal” actually gives you (all plans)
On every plan including Free, parents stop treating your phone as the help desk.
They can check fees, attendance, and centre updates themselves. You invite them once from the student record; they use a secure login on phone or browser.
Growth is also where admissions CRM, enquiry management, and the executive dashboard turn on — because growing centres usually feel parent noise and lead leakage at the same time.
WhatsApp notifications are not a Growth exclusive: they are available on all plans (including Free and Starter) once enabled in Settings.
Growth limits (today): up to 200 students, 15 teachers, unlimited batches, at ₹999/month.
If your biggest weekly pain is "parents calling about fees and attendance," turn on the free Parent Portal — no upgrade needed for that. Growth is worth it once you also want teacher leave management and the admissions CRM, not for the portal itself.
Teacher leave without the late-night text (Growth+)
Here is the old loop:
- Teacher messages you on WhatsApp.
- You half-remember which batches they teach.
- You scramble for a substitute.
- Parents find out when the class is cancelled.
Here is the TuitionDesk loop on Growth+:
- Teacher submits Request Leave with dates and reason.
- You see it on Teacher Leave and in Needs you (Updates).
- You get push (phone app + browser) and centre email when a request lands — so you do not have to stare at the screen all day.
- You approve or reject. The teacher is notified the same way.
- On approve, you can note salary impact and see which class sessions are at risk.
No more “Did you approve my leave?” follow-ups.
Teacher attendance: know who actually showed up (Growth+)
Student attendance is not enough. If a teacher is absent and nobody is told, batches fail silently.
On Growth+, owners mark Teacher Attendance — present, absent, late, on leave, or substitute. Marking Absent alerts the owner/staff and the teacher (and the substitute if you named one).
That is how you stop discovering a no-show only when parents start calling at 6:05pm.
Invitations and auto-replacement (Enterprise)
When leave is approved and you have Auto Teacher Replacement (Enterprise), TuitionDesk can create ranked teacher invitations for cover. The first-choice teacher gets push, email, and WhatsApp-style outreach so they can accept or decline. When they respond, the centre is notified — including email to your centre inbox when configured.
Growth gives you the leave and attendance discipline. Enterprise adds the “find cover without a group chat” layer.
Notifications that close the WhatsApp chase
Software that only stores data still forces you to chase people. TuitionDesk now treats critical teacher events as multi-channel:
| Event | Who should know | Typical channels |
|---|---|---|
| Teacher requests leave | Owner / staff | Push (FCM + web) + centre email + Updates feed |
| Leave approved / rejected | Teacher | Push + email |
| Teacher marked absent | Owner + teacher (+ substitute) | Push + centre email |
| Class invitation / cover invite | Invited teacher | Push + email + WhatsApp path |
| Invite accepted / declined | Owner | Push + centre email |
| Fee payment recorded | Parent | Push + parent Updates feed |
Parents on every plan already get the Parent Portal and digests for the student side of life. Teacher ops alerts keep the staff side honest.
Quick plan card (live pricing)
| Plan | Price | Teacher Portal | Parent Portal | WhatsApp notifications | Teacher leave / attendance | Auto replace / AI ops |
|---|---|---|---|---|---|---|
| Free | ₹0 | Yes | Yes | Yes | No | No |
| Starter | ₹499/mo | Yes | Yes | Yes | No | No |
| Growth | ₹999/mo | Yes | Yes | Yes | Yes (+ workload) | No |
| Pro | ₹1,999/mo | Yes | Yes | Yes | Yes | Partial teaching AI / risk — not full auto-replace |
| Enterprise | From ₹7,999/mo | Yes | Yes | Yes | Yes | Yes (invites, auto-replace, briefings, forecasts) |
For the full plain-English breakdown of limits and what is not on each tier, read TuitionDesk Plans Explained.
How to roll this out in one week
- If teachers share your login today → move to Starter and create teacher accounts.
- If parents still call for fees/attendance → invite parents to the free Parent Portal today; move to Growth once you also want teacher leave + attendance habit tracking.
- Train one ritual: leave requests only through the app; no informal “I’ll message you later.”
- On Growth: approve leave the same day — teachers now get a real decision notification.
- On Enterprise: enable auto-replacement only after teacher availability and subjects are filled in — otherwise invitations have nothing smart to match.
What this is not
- It is not a replacement for talking to your team. It replaces the forgotten promise and the silent absence.
- Parent Portal does not mean every Pro teaching tool appears on Growth. Homework engines, full session-notes libraries, and assessment engines are Pro+.
- Enterprise AI is for institutes that already run clean leave, attendance, and parent data — AI cannot invent cover teachers you never added to the system.
Bottom line for owners
- Free = teachers and parents both have their own login. Start here.
- Starter = auto fee schedules, data tools, and activity logs on top of Free.
- Growth = teacher leave/attendance become real process + Admissions CRM — with push and email alerts.
- Pro = multi-branch + deeper teaching product.
- Enterprise = auto-coverage and AI operations when the centre is too big for one owner’s memory.
If your evenings still sound like a WhatsApp help desk, you do not need more group chats. You need the right portal on the right plan.
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